The July 16, 2011 meeting of the Board of Directors was opened at 8:06 AM with the Pledge of Allegiance. All members were present with the exception of Jerry LaStella who was absent with an excuse. In addition were General Manager, John Carney and George McMullin, representing the Advisory Board.

 

The May Minutes were reviewed at the July meeting due to the Annual Meeting in June.

 

Corrections were made for clarification to New Business pertaining to tax sale lots and minor grammatical errors.

 

A motion was made by Dan Braun and seconded by Al Cucciniello to accept the minutes as corrected. The motion passed unanimously.

 

Treasurer’s Report – Dan Braun

 

Monthly Report as of June 30, 2011

WLE POA Cash in Bank Accounts Totaling:   $2,033,966.16

WLE POA Equity (Cash Basis):  $2,720,251.91

Dues Assessments Collection Rate (Cash Basis):  98.9% on a Budget Year-to-Date Basis (excluding $104,448.70 in pre-paids); $58,851.18 in cumulative annual prior dues (less than one year in arrears); collections report – not available. 

 

Significant individual line item actual-to-budget, cash-basis negative variances as of Jun 30, 2011: 

·    Due to the increased price of motor and heating fuels, a total annual cumulative negative variance of approximately $7,500 was realized across multiple departments.

·    Maintenance expense in excess of $2,000 in Pools/Recreation pertaining primarily    to Beaver Pool.

·        Increased frequency of water testing as mandated by the EPA resulted in an  approximate $1,000 excess cost.

 

Studies and Projects: 

Treasurer met with the Wayne County Treasurer, Chief Tax Assessor and Chief Tax Collector to explore the potential purchase of properties currently not paying taxes or dues so as to re-establish the revenue stream to WLE. 

·       Treasurer accompanied George Bombar, an independent food service manager/inspector, on an unannounced check of food service operations within the  WLE POA community on July 10^th. The report generated will be used internally by the BOD, General Manager, and food service vendors to improve standards and enhance food service operations.

•    Treasurer and Finance Committee is conducting an ongoing investigation of alternative revenue sources to assist in the funding our community.

·    Treasurer and Finance Committee have continue an assessment of alternate investment strategies commercial investment sources that could yield a better return on WLE POA funds.  The two proposals received have been evaluated and recommendation provided for consideration by the BOD.

·    Treasurer and Finance Committee is conducting an ongoing investigation of alternative revenue sources to assist in the funding of our community.

·        The WLE POA community on July 10th.  The report generated will be used internally by the BOD, General Manager, and food service vendors to improve standards and enhance food service operations. 

·    An extensive investigation into the “flows” of the Sewer Treatment Plant (domestic and inflow/infiltration) and the Water System as it relates to projected capacity requirements is ongoing.  An information Meeting for the community on this topic has been scheduled for August 19^th at 6:30 PM in the MCH.

·    Treasurer continues to develop options and pricing for all projects on the “Wish List” to convert it to a Five-Year Plan for New Capital Projects.

 

 

Copy and paste Dan’s email

 

General Manager’s Report – John Carney

 

1.       Jerry LaStella has completed making the arrows for the walking trails and will get them to Joe Mongalieri to paint and then install them through the trails. Joe is also available to video the August 19 Water and Sewer informational meeting at MCH at 6:30pm.

2.       USDA has evaluated the lake in section 6 and recommended due to the size of the lake that we install a pond leveler so the depth of the lake can be controlled. There is not a guarantee by attempting to trap beavers will keep the dam from being rebuilt. Trapping would need to continue on a year round basis and with the size of the area there is a good chance beavers would continue to move into the area.

3.       Our accounting procedures for crediting delinquent accounts are in the order as follows: Interest, collection cost including legal fees, fines, fees, misc..expenses and then finally assessments. This coincides with PA State Statute Act 180.

4.       Final preparations are being made for the Memorial. Jack Gilleeny, Steve Sollenne and I met with Phil at Martin Caufield Memorial Works to finalize plans and wording for the monuments. Sam Wilmot plans to start construction shortly with the installation of the walkway to a Pentagon shape patio. In the walkway there will be a Keystone to represent Shanksville PA and flight 93. Nick Sollenne is casting a concrete Keystone that will be installed during construction. The dedication of the Memorial is September 4 at 2:00pm location is next to the Administration Office.

5.       When we review the Correspondence I have more details on some of the items.

 

Committees and Reports

 

Marina – Al Cucciniello

 

It was discussed that our regulations allow watercrafts to be put into the slips which includes wave runners. 

Building – Al Cucciniello

 

The Building Committee forwarded to the Board of Directors their recommendation to follow the township regulations pertaining to railings around hot tubs. Presently our regulation is for a 5’ fenced area for hot tubs outside the residence where the township is 4’ or a lockable cover. The Board approved the change to our regulations to be consistent with Paupack Township.

 

Sewer & Water and Maintenance – Ted Couillou

 

The idea of WLE taking over the water line insurance was reviewed. It was decided that the possible cost factor vs. the revenue could be a burden on the association. The majority of the Board feels that it is better left for the insurance company to be responsible for property owner’s individual water lines.

 

The question was asked that if the Public Safety Department could assist S & W in meter reading due to the PSD constantly travels each road. Meters are now read from the road. The question will be proposed to Brian.

 

Ted complimented staff for their work on drainage of certain areas that are being affected by the downpours we have been experiencing. Ted mentioned that there is still an area on Harmony Drive that needs attention.  A list and schedule has been developed of problem areas to be addressed.

 

Public Safety – Jerry LaStella

 

In Jerry’s absence Chief Kizer’s report was reviewed. Speeding is still a concern and we would still like to get the radar -enabled sign to show the speed a vehicle is traveling. We will check with Jerry and Rocky to see if it is still available on a trial basis and when we might be able to get it, we were hoping to have it for over the July 4^th weekend, but that did not work out scheduling wise.

 

Legal and Administration – Gina Florio

 

With the departure of Nancy Settepani her replacement Janet Havet has basically been orienting herself to our collection procedures and reviewing present cases. The office continues to stay on top of delinquencies with reminder letters and if that does not work then unfortunately legal action must be taken.

 

Recreation, CDC and Neighborhood Watch – Peggy Kostyshyn

 

Peggy highlighted the reports of each respective committee and the reports will be available online or in the office. It was mentioned that it would be nice to video the dedication of the Memorial for anyone who might not be able to attend.

 

The Board discussed a case of Disorderly Conduct that the CDC forwarded to the association’s attorney for a legal opinion. After review of all the material and consultation with our attorney the Board of Directors decided the Disorderly Conduct citation will be rescinded. John Carney is to forward the Board’s decision to the property owner and CDC. 

 

Advisory Board – George McMullin

 

George relayed that Advisory Board would appreciate getting the latest information possible for their meetings. Sometimes when the Advisory Board meets the 1^st Sunday of the month the information may be from the previous month depending on the timing of reports.  In the future we will strive to update reports for the Advisory Board’s Meetings.

 

Correspondence

 

1.       Oakview Association to Carney – Correspondence back and forth pertaining to drainage damage caused by water from section 7.

2.       Property Owner to Carney/BOD – Article in News Eagle Newspaper about WLE’s dedication of the 911 Memorial. It was located in the section of Paupack Township Supervisors meeting.

3.        Property Owner to Jerry Beskovoyne – Suggestion to consider a Bed & Breakfast for PO’s without homes (only a lot) who would like to come to WLE for specified period of time.

4.       Property Owner to BOD – Letter suggesting an additional charge to PO’s using above the average amount of water.

5.       Property Owner to BOD – Suggestions on an alternative to the seasonal one-way traffic on Aquarius Drive.

6.       Property Owner to Carney – Residence not completed by WLE’s R & R.

7.       Proposal for Solar Covers for Beaver and Rockledge Pools and a proposal for a new winter cover for Beaver Pool.

8.       Property Owner To Carney – Request on Boat parking on vacant lot.

9.       Property Owner  to BOD – Letter expressing gratitude to Chief Kizer for his response to a medical situation and going beyond the call of duty to assist.

 

John Carney was directed to respond to Property Owner #8 that without combining his lot approval cannot be granted. The Board also requested that John send a letter to the homeowner who has not completed his home. Jerry Beskovoyne will respond to Property Owner #3.

 

Unfinished Business

 

1.       Section 7 development

2.       Section 6 wildlife management

3.       Review the committee Charters and Appointments. With the expiration of appointments to the Finance Committee, Dan nominated Brian Delrio to an appointment of three years and Karen Moran to an appointment as alternate to the Finance Committee – unanimously approved by all present.

 

 

New Business

 

1.       5 year capital plan

2.       Solar covers

3.       WLEPOA’s investment plan

4.       Terracing Rockledge area across from snack bar

 

Bill Spillane the owner of section 6 contacted us that he has lowered the price for the purchase of section 6 from $750,000 to $550,000. The Board feels that this is price is still not low enough to take back to the membership for another vote. The Board feels obligated to let the membership know about the offer.

 

A motion was made by Ted and seconded by Jerry to adjourn the meeting;  the meeting was adjourned at 12:45.

 

The next meeting is August 20^th at the Administration Building at 8:00am.

 

 

 

 

Respectfully submitted,

 

John Carney

Assistant Secretary