The meeting was opened at 8:00 AM, with the Pledge of Allegiance.  All members were present, except for Al Cucciniello. Also present were General Manager, John Carney, and George McMullin, representing the Advisory Board.  After reading letters, dated 12/02 and 12/04, from two property owners the highlights of the unapproved minutes of the November 21, 2009 Board of Directors' Meeting, were approved , as written.  A motion was made by Elvin Quinones, and seconded by Gina Florio.  Minutes from the Special Meeting on November 14, 2009 were reviewed by the Board of Directors.  The minutes will be approved at the next Open Meeting of the Board and the property owners.

  

Treasurer's Report - Dan Braun

 

Monthly Report as of November 30, 2009

WLE POA Bank Accounts Totaling:   $1,748,963.81

WLE POA Equity (Cash Basis):  $3,222,447.11

Dues Assessments Collection Rate:  97.8% on a Budget Year-to-Date Basis (including pre-paids) reflecting a slow-down in collection of last quarter assessments in the fiscal year; Prepaid Dues Assessments were $9,295.04; $107,631 in cumulative annual prior dues (less than one year in arrears) collections made for 2009; no court costs were recouped and no total legal collections were made during the month.

Significant individual line item actual-to-budget negative variances as of November 30, 2009:  none

Studies and Projects: 

·         Study of alternatives to replace propane heaters at Beaver Pool – deferred.

·         Study of alternative heating and cooling alternatives for MCH, Indoor Pool, and Fitness Center Complex (including geothermal) – deferred.     

·         The Finance Committee has begun a review of the investment strategies and investment alternatives available to the WLE POA with particular emphasis on the reserve funds.

·         Recurring cost investigation is ongoing for potential energy savings (vestibule for Beaver Lodge, alarmed doors for Fitness Center and Indoor Pool emergency exits, motion sensor switches in Fitness Center, and others)

 

Additions: Money figures will follow.

 

General Manager's Report - John Carney

 

1. A recent evaluation of the Maintenance’s JD-310 backhoe and loader has indicated that it is worth rebuilding portions of the machine rather than looking to purchase another machine at this time. Including new tires we will spend approximately $5,000 that will allow us to hold onto the present machine and delay a purchase of replacing the machine. The cost factor providing the added life expectancy of the machine compared to purchasing another machine is the most economical way of going. The machine overall has been well maintained and will still serve Maintenance well. When it is time to replace the machine we will evaluate the association’s use of equipment for the best assortment of equipment that can be possibly shared by Maintenance and Sewer & Water if more practical than each department having the same type of equipment. The Maintenance Truck purchased in 2009 was a two year old low mileage truck in excellent shape and still under warranty. The above procedures are getting more popular among associations and townships to save money, but still have good dependable equipment to perform the necessary work.

 

2. Broker of record letters have been signed a forwarded to EHD; EHD was one of the recommended brokers from ResortGuard who is our current under carrier for our property and general liability coverage. Murray Insurance Company has been sold, but the decision has been made not to stay with the new company. Dan and I met with one other local carrier that is interested in quoting our policy. WLE was not part of the Murray Insurance Company fraud, but money that Murray was holding to pay two monthly premiums is tied up in the bankruptcy. We have a claim in for our portion and all avenues of assistance have been contacted.

 

3. Charlie and I met with DEP to review Beaver Lake Dam. The representative pointed out some minor work to be performed on and around the area of the Dam and relayed to us for the age of the dam it is well maintained and in good shape. Engineer Fred Spot is updating our Emergency Action Plan for Beaver Lake Dam which has been requested by the DEP. Deer Lake was previously done.

 

4. I have samples of license plates for golf carts and ATV’s for your review.

 

The Board discussed this matter and has decided that new golf cart license plates will be ordered and mounted on front of golf carts, in conjunction with the current flags. The flags and plates will remain permanent but a new sticker will be supplied each year when the recreational vehicle is registered.

 

We will review the use of guest passes.

 

A survey will be sent out with the dues, to find out how property owners use their homes, full time or part time.

 

Building and Grounds - Ted Couillou

 

The Building Committee held their last meeting in November and will not reconvene until April 2010. At their last meeting the committee accepted Mike Difrancesco as their newest member, with final approval pending from the Board.

 

A motion was made by Elvin Quinones and seconded by Dan Braun to accept the name of Mike Difrancesco, to be a new member of the Building Committee.  The motion passed unanimously

 

Sewer and Water - Ted Couillou

 

Just a reminder to remove hoses from outside water faucets.

 

Security Report - Elvin Quinones

 

Reviewed Public Safety Report.  The Wallenpaupack Lake Estates Public Safety Manual was evaluated and revised on 12/05/09. 

 

Motion made by Jerry LaStella and seconded by Elvin Quinones to accept the Wallenpaupack Lake Estates Public Safety Manual with revisions. The motion passed unanimously

 

Neighborhood Watch – They will be reviewing their charter.

 

Citation Review Committee - Elvin Quinones

 

There will be no CRC meeting until March, 2010. 

 

Maintenance Report - Jerry LaStella

 

A comprehensive report submitted by Maintenance was reviewed. The report included the cleaning of buildings and grounds, road maintenance and various repairs where needed

 

Legal and Administrative - Gina Florio

 

The By-laws are being reviewed in regards to voting procedures with respect to an outside entity counting votes. Other areas of the By-laws will be assessed as well. Association attorney Howard Terreri would like to review any recommended changes. The most current revision as approved on November 14, 2009 will be added to the By-laws when Nancy returns.

 

Recreation - Al Cucciniello

 

No minutes are available from the Recreation Committee as they have not yet held their December meeting.

 

Advisory Board - George McMullin

 

Questions were reviewed and answered.

 

Correspondence

 

2 property owner letters were reviewed and answers will be sent out.

 

-                     Letter  from a property owner regarding the highlights from the November Board Minutes

-                     Letter from a property owner regarding the highlights from the November Board Minutes in reference to voting procedures

 

A motion was made by Jerry LaStella, seconded by Gina Florio to donate money to the Lakeville Fire Department and Ledgedale Fire Department . The motion passed unanimously

 

Unfinished Business

 

Deer Management will resume in 2010, with the future intent of the Board to find an alternative approach to managing the population.

 

Development of Section 7 - Walking Trails.

 

New Business

 

Rockledge Convenience Building/Snack Bar.

 

The Board will appoint a By-law Committee to review by-laws. The committee will be directed to the areas of the by-laws that are in need of updating and/or revising.

 

The next Board of Directors' Meeting will be on 2/20/10. 

 

A motion was made to adjourn the meeting by Jerry LaStella and seconded by Elvin Quinones. 

 

The meeting was adjourned at 1:30 PM.

 

Respectfully submitted,

 

 

Ted Couillou

Secretary 

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