The April 17, 2010 meeting of the Board of Directors was opened at 8:10 A.M. at the Adult Lodge with the Pledge of Allegiance. All members were present with the exception of the Vice President Gina Florio. In addition were the General Manager, John Carney and George McMullin, representing the Advisory Board.

The minutes of March 20, 2010 were reviewed. There was some discussion about a correction on the Public Safety report, Vandalism acts for 2010 was listed as 22 when it should read 0. An addition was made on pg 4 regarding the snack bars. Mike DeFinis will be running the Rockledge snack bar.

 

A motion was made by Al Cuccinello and seconded by Dan Braun to accept the minutes as corrected. The motion was passed unanimously.

 

Treasurer's Report - Dan Braun

 

Monthly Report as of March 31, 2010

WLE POA Cash in Bank Accounts Totaling:   $2,351,643.96

WLE POA Equity (Cash Basis):  $3,034,283.99

Dues Assessments Collection Rate:  101.2% on a Budget Year-to-Date Basis (excluding $171,648.03 in pre-paids); $52,665 in cumulative annual prior dues (less than one year in arrears) collections were made; Back dues (more than one year prior) of $11,476.05 were collected as a direct result of our collection policy.

Significant individual line item actual-to-budget variances as of March 31, 2010: 

·         Buildings and Grounds is 18.1% over its year-to-date budget for LP gas, however most recent deliveries reflected a significant price reduction indicating that  the situation should correct itself over time

·         The Sewer and Water and Security Departments experienced a one-time negative variance in their medical insurance line items

Studies and Projects: 

·         The study of costs and benefits being realized by the Sewer and Water Department for having installed wireless water meters in each residential property was completed.  With less than six months of experience in a system having a twenty year lifecycle, a statistically significant trend is not yet possible but all indications are that benefits  are in line with expectations including a quantification of man-hours saved, electrical consumption reduced from pumping less water at the wells, and savings in Sewer Treatment Plant operations.  A labor cost savings over the lifecycle of the system of at least $193,810.33 for generating mandatory reports to the Delaware River Authority and the Pennsylvania Department of Environmental Protection is definitely being realized, however, at a total system cost of $148,292.64.

·         Study of heating and cooling alternatives for MCH, Indoor Pool, and Fitness Center Complex (including geothermal) – deferred.     

Treasurer and General Manager met with representatives of Riley and Company to discuss a variety of topics suggested by the Finance Committee. The primary discussion pertained to the Association’s accounting program (Topps) vis-à-vis providing more reports, details and projecting spending. The use of the accrual accounting system for the Board of Directors and staff was also discusses.

A view of the Board’s “wish list” is available in the February highlights

 

General Managers Report – John Carney

 

1. Certain by-law revisions are being finalizing in an attempt to have them ready to be sent with the Annual Meeting packet. Others under consideration are being deferred until a future date to allot more time for review with the membership. The amendments being considered are a culmination of review by the Board of Directors, the By-law Review Committee and legal counsel. For the most part it is updating and clarifying existing by-laws and detailing others that are vague.
2. Howard Terreri, Esq. is reviewing the annual meeting packet. Election Chairman Henry Cowen will no longer continue his position due to his recent move to Florida.
3. On April 16 Dan Braun and I will be meeting with Riley Associates to review the past year’s audit and comments from the Finance Committee.
4. Board President, Jerry Beskovoyne, Member Al Cuccinello, and Recreation Tri-Chairperson Terry Cuccinello, Kasper Lodge attendant Paul Marion and I have met with the vendor for Kasper Lodge. We reviewed the current inventory in the lodge and agreed to make some changes and additions to games, machines and the addition of another pool table. The vendor will take over all existing soda machines on property and will add others to various areas as well. An ATM is being installed inside the vestibule area of the Administration Office. Kasper Lodge attendant Paul Marion was commended on the good job he is doing operating and maintaining the lodge.
5. The newest exercise equipment purchased for the fitness center is commercial equipment that will give us many more years of use. This equipment and future equipment will replace the present residential equipment. The fitness center remains a popular amenity with high usage.
6. The barn floor is presently being replaced, the old concrete is being removed and a new floor will be poured next week.
7. We have secured a price quote for siding the adult lodge which was under our budgeted figure. The siding will be vinyl to match the snack bar with rigid insulation behind it.

8.   The flagpole has been ordered for the ball field and we are getting prices for expanding the parking lot. We would like to convert the old Rockledge snack bar that is now down at the ball field into a convenience/storage building. To keep costs down the work will be performed ‘in house’ by our Maintenance. The only foreseeable roadblock is scheduling time as this is a very busy time of year for them.

9.   Docks are being put in at the marina.

 

Additions:

·          Check with Webmaster about web site security for indexing. Needs to be turned off if possible.

·          Expansion of the new ball field parking lot and the clean-up of dumping grounds

·          Signs are needed for the new ball field

 

Building Committee – Ted Couillou

 

3 new home permits were issued bringing the total number to 1339. In addition, 11 other fee permits, 26 non-fee and 24 tree removal permits were issued. A builder was charged for 2 renewal permits and warned that if work was not done on a continual basis he would be cited.

 

Sewer and Water – Ted Couillou

 

A concrete pad is being installed at the treatment plant for the recycling container. The scrap steel container was pushed out a few weeks so the black top work and other previsions could be done. The water system flows have been average. The S&W Dept. researched and found a missing blow off at the end of Cheroquee Terr. it had been plowed over several years ago. It is now operating and will allow us to flush the water main to the dead end keeping the iron and manganese from building up. The 2009 water consumption report was submitted to the D.E.P.  The water hook up for the Rockledge snack bar is now completed.

 

New home hook ups will be starting April 15. Manholes and water valves are being marked for this year’s road program. Wireless program is still wrapping up any property owner with a orange tag left by sewer and water please contact ASAP so we can wrap up this program. All property owners cube valve MUST be marked and operating properly.

 

Public Safety – Elvin Quinones

 

                                                                     2009                            2010

 

Medical                                                           09                                08

Domestic                                                         01                                02

Police Assists                                                  09                                17

Alarms                                                             51                                24

RV Accidents                                                 00                                00

Auto Accidents                                               01                                04

Thefts                                                              00                                04

Vandalism                                                       03                                00

Unlawful Entry                                               00                                03

Fire Calls                                                         01                                01

Unlawful Vehicle Entry                                  00                                01

 

 

C/D/C – Citation Dispute Committee

 

The Board reviewed resumes for candidates interested in serving on the CDC. The chosen committee members were unanimously approved.

Members of the former CRC with current appointments who will transition to the CDC:

Virginia Bowen

Alan Heim

Peggy Kostychin

John Rechinda

 

Members of the former CRC with expired appointments who volunteered for and were appointed to the CDC:

Anne Marie Madison

Paul Pogozelski

 

Volunteers who were appointed to the CDC:

William Faro

Louis Caldarera

Marlene Masino

Elvin Quinones (effective June 13, 2010)

 

Maintenance and Marina – Jerry Lastella

 

A comprehensive list was reviewed

 

Additions:

·          At present, the marina docks are being put in and the Marina area is being cleaned up. Tidying up has also ensued at the West Gate.

 

A recess was taken at 10:55 AM

 

The meeting reconvened at 11:20 and was open to property owners for the purpose of asking questions.

Items of Interest: 

 

A Blood Drive is being held at Main Club House today.

Anyone interested in helping clean up the walking trails in Section 7 please contact the office.

Some interest was shown for a community garden.  A spot near the new ball field will be considered.

There was a question as to why the By-laws are being revised again.

It is only for updating and any necessary clarifications

A question was asked as to how the By-Law committee was formed.

The committee was appointed by the Board of Directors.

The Board is reviewing the Charters of various committees.

USDA Culling of Deer program - The board is waiting for report from the USDA.

A property owner questioned about unsightly lots and how to report them.

A reminder was made that property owners are responsible for cleaning the culvert pipes in front of their homes.

A comment was made stating that there should be a weight limit on trucks/equipment left on property.

 

A property owner questioned the deferment of repaying an internal loan for one year.

Terms of repayment of internal loans are at the discretion of the BOD. After extensive investigation, the WLE Accounting Staff, General Manager, Finance Committee and Treasurer recommended this action as one of several in order to maintain the 2010 lot assessments at the 2009 level – the BOD approved.

 

A property owner asked about the BOD’s level of authority per the By-Laws for projects.

The BOD has the authority to engage in Capital Projects up to $150,000.00 as of 1997 with a cost of living adjustment applied every year thereafter.  

A property owner questioned as to the Public Safety Officers: What exactly are their duties and what can they do?

Public Safety Officers enforce WLE Rules and Regulations as well as assist property owners in various situations.

 

 

 

The Board meeting reconvened at 12:45

 

Advisory Board – George McMullin
The Board approved two new members to the Advisory Board John Ferguson and Mike Smilko.

Recreation Report – Al Cuccinello

Recreation reported a total of treasury $21,583.37
Some upcoming events will be their yearly Memorial Day Weekend events which includes a flower sale and Meet your Neighbor on Saturday with Bingo following Saturday night.  A softball game is being considered for Sunday. No final decision has been made.
Recreation is also looking into:

v       A portable Rock Climbing Wall

v       Holding a night at the races (Gambling on horse racing videos)

v       A bus trip to Mohican Sun

 

The next Recreation meeting will be on May 8, 2010 at 10: AM at Adult lodge.

The meetings are always open to all property owners

The Board discussed the WLE Forums and whether it would be advantageous to have all forum members given names listed.  

A motion was made by Alan Cuccinello and seconded by Elvin Quinones that all forum user names will be listed along with or in place of their user name. This will take place three weeks from the publication (Posting) of the Board of Director Minutes. The motion passed unanimously

Election Committee

Henry Cowan has announced that he is retiring his position as Election Committee Chairperson.

 

A motion was made by Elvin Quinones and seconded by Ted Couillou to appoint Dorothy Tufano the new Chairperson of the Election Committee. The motion passed unanimously.

Max Watkins has been named the Election Committee Senior Member. This year, Board Member Al Cuccinello will be the Judge of Elections.

The count will be closed to property owners. Elections Results will be posted upon completion of the count.

 

Unfinished Business

 

1. Lakeville Sub-Station
2. Deer Management - Under discussion
3. Walking trails- section 7 - on-going
4. Rockledge Convenience Building /Snack Bar is almost completed.
5. Rental Rules – occupancy policy

 

New Business

 

1. By- Law revisions
2. Study of Propane Use
3. Rental rules – seasonal renting

 

Correspondence

 

1. A letter to the Board of Directors and John Carney from a property owner regarding using given names on the WLE forums.
2. A letter to John Carney and Ted Couillou from a property owner regarding the CRC/ CDC Committee.
3. A letter to the members of the former Citation Review Committee from Jerry Beskovoyne regarding the appointment of CDC members.

 

 

 

First Right of Refusals

 

8 were reviewed.

 

 

A motion was made by Dan Braun and seconded by Elvin Quinones to adjourn the meeting at 1:45 PM.

 

The next Board Meeting will be held May 15, 2010 at the Administration Building at 8:00 AM.

 

Respectfully submitted

 

Ted Couillou

Secretary