The April 16, 2011 meeting of the Board of Directors was opened at 8:07 AM with the Pledge of Allegiance. All members were present as was the General Manager, John Carney and Max Watkins, representing the Advisory Board.

 

The March 26, 2011 minutes were reviewed. One correction was made on the Treasurer’s Report. Where it reads “Significant individual line item actual-to-budget variances as of January 31, 2011”, the date was changed to February 28, 2011

 

A motion was made by Gina Florio and seconded by Ted Couillou to accept the minutes as corrected. The motion passed unanimously

 

There was a request for an addition to the minutes by a member of the 9/11 Memorial Committee. Dana Gumble of Gumble Brothers will be donating his time as well as some materials for the project.

 

The Women’s Luncheon Club did a fantastic job organizing the Wayne County Meet the Candidates Night. The Board would like to thank all those involved.

 

Treasurer’s Report – Dan Braun

 

Monthly Report as of March 31, 2011

 

WLE POA Cash in Bank Accounts Totaling:   $2,296,027.31

 

WLE POA Equity (Cash Basis):  $2,847,074.22

 

Dues Assessments Collection Rate:  100.9% on a Budget Year-to-Date Basis (excluding $159,485.41 in pre-paids); $44,108.80 in cumulative annual prior dues (less than one year in arrears) collections were made with a total collection for the month of $70,336.67; 172 final notices were mailed, 6 homes had water service suspended, 1 Sheriff Sale of chattel is pending and 2 additional sales have been initiated. 

 

Significant individual line item actual-to-budget variances as of March 31 2011: 

 

·    Due to the increased price of motor and heating fuels, a total negative variance of approximately $6,000 was realized across multiple departments.

 

·    Changes in EPA and PA DEP regulations after finalization of the budget pertaining to the type and frequency of water sampling has caused the Sewer and Water Department to almost $2,000 for that function.  This negative variance will continue to grow for the remainder of 2011.

 

Studies and Projects: 

 

·    Finance Committee reviewed monthly financial statements and received clarification of questions.

 

·    Treasurer and Finance Committee have continue an assessment of alternate investment strategies from commercial investment sources that could yield a better return on WLE POA funds.

 

·    Treasurer and Finance Committee is conducting an ongoing investigation of alternative revenue sources to assist in the funding of our community.

 

·    Treasurer has gathered updated comparative information pertaining to dues, assessments, inclusive services and amenities of WLE and other POAs in the Poconos for presentation to the Finance Committee and the BOD.

 

·     An extensive investigation into the “flows” of the Sewer Treatment Plant (domestic and inflow/infiltration) and the Water System as it relates to projected capacity requirements is ongoing.  Results are being shared with the BOD as information becomes available.

 

·    Treasurer continues to develop options and pricing for all projects on the “Wish List” to convert it to a Five-Year Plan for Capital Improvements format.

 

General Managers Report – John Carney

 

·         I spoke with Kevin Shultz from the fish hatchery; he will be stocking our lakes in May as the weather warms. Kevin advised that we begin with 500 bass in each lake, from there we will begin to devise a program.  I also met with Officer Andrew Panessa of the PA Fish and Boat Commission in regards to our previous discussion of a catch and release program, which included setting minimum sizes and maximum amounts for removal of fish. Officer Panessa indicated that as long as we do not change the season of any species or reduce the size limit to less than that of the states, we can set our own limits. This is not an unusual practice at private locations. It helps to prevent small lakes from being “fished out” and to preserve fishing for future generations. Size and limits will mainly pertain to panfish which includes the crappie, perch, bluegill, sunfish and catfish. The size limit for the crappie, perch, bluegill and catfish will be nine (9) inches and the sunfish will be seven (7) inches. The daily limit for any combination of panfish will be ten (10). The minimum size for largemouth and smallmouth bass will be fifteen (15) inches and daily limit will be four (4) combined species. By state law bass must be released immediately from April 16 to June 17. Signs advising all property owners of these rules will be posted at the lakes. WLE’s Security Officers will be enforcing the regulations as needed.

• Nominating Committee chairperson, Dorothy Tufano has formally verified that all 3 candidates seeking a position on the Board of Directors are in good standing. The committee will be meeting with each contender, Jerry Beskovoyne Jr., Alan Cucciniello and Robert Assenheimer, for a question and answer session.
• Upon looking into the possibility of a weather cam to be located on WLE property, it was noted that in respect to the cameras that are hooked up throughout the Estates, we don’t have the capability to view just one of them. Perhaps we can link to the one at Lighthouse Marina showing Lake Wallenpaupack.
• The floors at the indoor pool are in need of some type of non-slip surface. Mats are not a viable option as they are unsightly and tend to breed bacteria. Alternate solutions are being researched.  It is strongly suggested that property owners wear some type of footwear when in the pool area.
• The Craft Shop/Laundromat building is scheduled for maintenance on April 18.
• I received a letter from a property owner regarding their concern of the possible natural gas drilling in our area. Accompanying the letter was an article referencing the potential toxic impact of the waste water that is produced by the drilling. The property owner would like to see the Board pursue the purchase of Section 6 to alleviate any possibility of this occurrence happening here. I will relay to them that to do so would require membership approval which was already sought. It will be noted that it was indisputably voted down.
• There is some evidence of egg mass of the forest tent caterpillars in certain locations. To our knowledge none of the neighboring property owners are spraying, The cost for WLE to spray would be approximately $24,000.00.  

 

After some discussion, the Board of Directors approved the recommended fish size and daily limits as presented.

 

It was decided that WLE will not spray for the tent caterpillar, but monitor the situation this year and determine if spraying will need to be done in 2012.

 

Building and Marina – Al Cucciniello

 

After a routine inspection by PPL, it was been noted that docks A, A-1 and B are approximately 13 feet too long. In addition, docks C, D and E are over by about 7 feet. The required modifications will cause a small delay in the anticipated early opening. The adjustments will in no way effect the boats and their subsequent mooring at the abovementioned docks.    

 

Once again it was stated that boats docked at our marina shouldn’t have to come out early when the lake is lowered. However it is recommended that anyone choosing to keep their boat in removes it at another location on the lake as when the water is dropped to the expected level, our ramp will be all cement.

 

The Building Committee has fixed 3 years as the term for its members.

 

Sewer & Water and Maintenance – Ted Couillou 

 

The ongoing issue of water consumption/overuse will be addressed at the Annual Meeting in June.

 

Security – Jerry Lastella

 

The Board revisited the speed signs presented at the last meeting. The company advertising the type of sign under consideration offers a free 2 week trial. This is being considered for some time in July. If the signs prove beneficial they will be budgeted for in 2012.

 

Legal and Administration – Gina Florio

 

The suit regarding the sledding accident is still ongoing.

 

The Board has decided that the accrual financial statements that are normally enclosed in the Annual Meeting packet will be omitted from the mailing this year. The statements are available in the office for any property owners wishing to obtain a copy. The board treasurer and a representative from our accounting firm, Riley & Company, will each give a report at the annual meeting that will include a summary of the accrual account. This effort to decrease the contents of the packet is another way of “going green” and reducing costs.

 

There was a preliminary discussion about whether it was time to have a portion of the WLE website secured. More information can be made available to property owners online if there was a secure spot to do so. Discussion will continue in the future.

 

The Employee Handbook is still under revision.

 

Recreation, Citation Dispute Committee and Neighborhood Watch – Peggy Kostyshyn

 

Recreation

A NYC bus trip is being planned for December. The Radio City Christmas Spectacular has opened ticket sales early to certain groups, the Association being one of them. Tickets are available now until July at a very reasonable rate. The show has changed drastically so even if you’ve seen it before this is a great time to see it again.

Money was approved for the Easter Egg Hunt to take place on April 22^nd

$3,000 was approved to give toward WLE’s 40^th Anniversary Celebration

A bus trip is being planned for the Mt. Airy casino. No date has been specified as of yet. 

The Redneck Reception was moved to May 21^st.

Memorial Day Weekend we will be honoring service men and women. Property owners who have photos, medals or the like asked to contact Anne Marie Madison so they may be displayed at various functions throughout the weekend.

Recreation is no longer renting out the tents as they are being destroyed or returned with missing pieces.

 

CDC

3 disputes property owners came in to dispute their citations. All were found guilty.

CDC is still in need of new members.

 

Neighborhood Watch

The Neighborhood Watch building (the old beaver snack bar) will be set in its new location soon. It will be placed by the barn in Section 4.

 

Correspondence

 

The Board reviewed the following:

 

A letter from a property owner regarding Beaver Lodge.

There was a discussion on the use of Beaver Lodge for property owner parties. The general consensus is: due to increase in utilities the board is unanimous in that there will be a $50 surcharge for kitchen use in all 3 buildings for any parties other than a WLE run event. Anyone holding a party that wishes to use the kitchen will be required to provide the office with a copy of their insurance with liability coverage of $300,000.00. 

 

A letter from a property owner pertaining to the Sewer & Water Special Assessment. The Board discussed his questions and a response will be forwarded

 

A letter from Attorney Mike Walker to a property owner regarding his lots in Section 1.

 

Right of First Refusals

 

5 were reviewed

 

Unfinished Business

 

The DMAP application is to be submitted by June 1

 

New Business

 

Gina Florio and Peggy Kostyshyn will both serve as this year’s Judge of Election

 

After donating the ice rescue equipment to the Lakeville Fire Department, the Board was asked to donate $3,000 to offset the cost of ice rescue suits for its volunteers. 

 

A motion was made by Jerry Lastella and seconded Dan Braun to assist with the purchase of new apparatus to accompany the ice rescue equipment obtained by Lakeville Fire Department. The motion passed with 6 for and 1 against (Al Cucciniello)

 

A motion to adjourn was made by Peggy Kostyshyn and seconded by Al Cucciniello. The motion passed unanimously

 

The meeting was adjourned at 12:00 PM

 

The next meeting is scheduled for May 21, 2011 at 8:00 AM at the Administration Building

 

Respectfully submitted,

 

 

Nancy Settepani

Executive Assistant

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